Taskulu Version 2 to 3 Migration Guide

Version 3 of Taskulu is the new and improved version of the platform. While it shares many similarities with Version 2, there are also significant differences. Before migrating your project from Version 2 to Version 3, it is essential to understand these differences.

Note: After migrating a project to Version 3, it will not be possible to transfer data created in Version 3 back to Version 2.

This guide covers the following topics:

1. Structural differences between Version 2 and 3
2. New features in Version 3
3. Pricing differences between Version 2 and 3
4. Features not available in Version 3
5. Data that will not be transferred to Version 3
6. Migration process from Version 2 to 3
7. FAQs

Structural Differences Between Version 2 and 3

Version 3 of Taskulu introduces several structural changes compared to Version 2. It is important to be aware of these changes before migrating your projects.

• In Version 2, it was possible to create personal projects outside of an organization. This feature has been removed in Version 3. All projects must now be created as part of an organization.
• In Version 2, chat rooms were defined as part of a project. In Version 3, chat rooms are defined directly under an organization.
• Each organization in Version 3 is hosted on its own subdomain. To access an organization, users must log in through that organization’s specific subdomain.

New Features in Version 3

Version 3 of Taskulu introduces numerous new features designed to make managing your tasks and teams easier.

• In Version 2, mobile apps were primarily for viewing and updating tasks, with limited management capabilities. In Version 3, both the Android and iOS apps offer the full functionality of the web version.
• Direct Chats: In Version 2, direct messaging between project and organization members was not available. Version 3 now supports direct chats in addition to group chat rooms.
• In Version 2, tasks could only be viewed in Kanban mode. Version 3 adds table and timeline views.
• Each list in Version 2 could have up to four sections (e.g., “To Do,” “In Progress,” “Under Review,” and “Done”). In Version 3, lists can have up to ten sections.
• Task dependencies: Version 3 introduces the ability to define task dependencies.
• Access levels: Version 3 allows setting user permissions for creating, closing, and deleting projects, managing chat rooms, user management, payment management, and more.

Pricing Differences Between Version 2 and 3

Unlike Version 2, Version 3 does not offer a free plan. After signing up or migrating to Version 3, users receive a one-month free trial of the full version. After the trial period, users must subscribe to one of the available pricing plans to continue using Taskulu.

Features Not Available in Version 3

The following features from Version 2 are currently unavailable in Version 3:

• Taskulu Analytics
• Video calls
• Importing projects from Trello
• Integrations with Google Drive, Dropbox, Google Calendar, etc.

Data That Will Not Be Transferred to Version 3

The following data will not be transferred during the migration process:

• Chat rooms and messages: Due to structural changes in Version 3, chat rooms and messages cannot be transferred.
• Activity history: The activity log, which tracks project events and changes, will not be transferred. Only the current project status will be migrated.
• Integrations: Version 3 does not currently support integrations, so existing integrations from Version 2 cannot be transferred.

Apart from the above exceptions, all other project data will be transferred, including lists, tasks, attached files, task checklists, comments, project settings, recorded work hours, project members, teams, and access levels.

Migration Process from Version 2 to 3

Migration is done on a per-project basis. If you have multiple projects, you need to submit a migration request for each project individually. To migrate a project, follow these steps:

1. Sign up for Taskulu Version 3.
   • After signing up, you will be guided through creating a new organization.
   • During organization creation, choose a subdomain (e.g., yourcompany.taskulu.app) that will be used to identify your organization.
   • Note the subdomain, as you will need it in the next step.
2. Access your project in Taskulu Version 2 and open the project settings.
3. Go to the "Advanced" tab, enter your organization's subdomain in the "Migrate to Taskulu 3" section, and click the migration button.
4. Migration Process:
   • The project will be closed in Version 2 to prevent changes during migration.
   • Depending on the number of projects in the migration queue, the process may take a few minutes to six hours.
   • Once migration is complete (or if an error occurs), you will receive a confirmation email.
5. Access Your Project in Version 3:
   • After receiving the confirmation email, you can log in to Version 3 using the web app or the Android and iOS mobile apps.
   • All project members from Version 2 can log in to Version 3 using their existing usernames and passwords.

Important: Once the migration process begins, your project will be closed in Version 2 to prevent changes during migration. Do not reopen the project until the migration is complete and you have received the confirmation email.

FAQs

If you encounter any issues or have questions, please contact our support team via live chat.